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Learning Management System

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Overview of our Learning Management System "Matrix LMS" by Cypher Learning



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Learning Management System Levels of Access

Click on the Diamonds below to reveal more information

VET Coordinator Access

A manager can communicate with and track the students/managers in their organization. Managers can generate reports for all the students in the same organization, but cannot change content, create courses, etc. Here is a list of the most common manager features:

Listing the students and managers in your organization

To list the students in your organization, click Users/Learners.

To list the managers in your organization, click Users/Managers.


You can run reports about many aspects of the system such as course completion, course enrollments, course status, and more. To see a list of available reports, hover over the Reports tab and click Catalog. 

To run a particular report, click it, then enter the report parameters and click Run.

Contacting staff

To contact an administrator, click Users/Administrators, select the administrator, then click 'Send message' to send them a message.


School Mentor (Teacher/Instructor)

An instructor is responsible for the creation and teaching of online courses. Most instructor functions are available via the Courses tab and are described briefly here. Each function is then described in detail in the help sections that follow.

Creating a course

Instructors are responsible for creating courses, which include modules, assessments, resources, and optional competencies. You can create courses from scratch or copy an existing one and then customize it. Courses can be instructor-led, self-paced, or blended.

Writing a syllabus

Once you've created a course you can add an optional syllabus that provides a good overview of what the course will cover. You can also create a course schedule that automatically populates the course calendar with scheduled modules.

Using the course news feed

The main page for a course is a news feed that shows all the latest items such as new modules, assignments, and calendar events. In addition, you can post announcements and messages to the feed. You can also configure the course to allow learners to post messages to the feed, which encourages course interaction that is visible to all members of the course.

Enrolling learners

There are three ways to enroll learners into a course. You can pass out the course ID and password and allow learners to enroll themselves, email invitations, enroll them directly from your business roster, or you can enroll learners using the people picker.

Creating modules

The modules are the core content of the course. Each module is comprised of one or more sections, and a section can be HTML, an industry-standard SCORM module, or an assignment. An assessment can be configured to have a completion threshold so that learners can only progress to subsequent modules if they score at least a minimum number of points.

Setting assignments

There are a rich set of assignment types to choose from, including quizzes, surveys, freeform essays, offline, team, discussions, and debates. Learners can also earn points based on their attendance. Everything is 100% online, which makes it easy to give assignments, track submissions, and perform grading.

Grading assignments

The course grading scale is initialized with a copy of the business's standard grading scale. You can override the settings if you wish. All grading is done online and you can see the grades on a per-assignment basis on via the Gradebook. You can also export grades in a spreadsheet format and obtain PDF printouts.

Using rubrics

The site has seamless support for rubrics, which allow you to grade assignments quickly and consistently. You can create rubrics, store them into a library for reuse, and share them with other instructors in your business or network.

Tracking competencies

If you associate a course with a set of competencies, you can tag its module with the competencies that they teach and its assessments with the competencies that they assess. Then you can automatically analyze how well the course covers its competencies and track the progress of each learner by competency. In addition, a learner can see how well they are progressing through the competencies associated with the course.

Taking attendance

You can track learner attendance for a particular course session, including whether a learner arrives on time, arrives late, leaves early, or is absent. You can also excuse a learner and include a note. You can award points for attendance by adding one or more attendance assignments.

Using portfolios

Portfolios allow learners to keep a record of their best work in order to showcase it for their instructors, managers, and others. Each learner has a portfolio that is independent of a particular course and can be organized into folders. They can add copies of resources and assignments to their portfolio for future use.


Analytics allows you to view and analyze useful information such as the progress of your learners through your modules, how much time they're spending in each course, and grade distribution on the assignments. You can disable analytics if desired.

Teaching multiple sessions

This site includes special support for teaching multiple sessions of the same course. To do this, you can add 'child' courses to a 'parent' course. Each course can be independently customized, and you can update the children with changes made to the parent.

Configuring the course

You can configure almost every aspect of a course, including whether the course is published to the course catalog, its price (if e-commerce is enabled), which collaboration features are enabled, whether learners can post to the news feed, how grades are displayed, assignment categories, the weighting scheme, and assignment notifications.


School Free Access

To allow visibility of all the free course content


Learners can enroll in courses, communicate with instructors and friends, use collaboration tools, etc.

A learner can enroll in online courses. Most learner functions are available via the Courses tab and are described briefly here. Each function is then described in detail in the help sections that follow.

Enrolling in a course
There are several ways to enroll in a course. Your instructor can provide you with the course activation code so you can enroll yourself, they can email you an invitation with a link to enroll, or they can enroll you directly from the business roster.
Accessing modules
To see the courses you are enrolled in, hover over the Courses tab. Depending on how your admin configured your site, you might also see a list of your courses displayed in the left menu bar. If you hover over a course, a pop-out appears with a list of links to its modules.
Submitting assessments
All assessments are given, submitted and graded online. Some assessments appear directly in modules, whereas others are standalone. When an assessment is graded, you are automatically notified and you can see your grade immediately.
Accessing grades
If your instructor allows it, your grades are visible in the assessments section of the course.

A key aspect of the wellbeing of learners is the involvement of parents in their academic life. With our platform parents can communicate with instructors, can check their children's scores, and they can stay connected with everything that is happening in school.

Parents can access details about certain users, such as friends, their children, and administrators.


Learning Management System - Access Request

Complete the form below if you require access